1. What Do We Mean When We Talk About Usage of
Shortcut Keys in Tally.ERP 9?
By shortcut key the
attention is drawn to keyboard Shortcut keys as Tally software uses the
keyboard functions to operate, journalize, and report the financial statements
prepared for the users to interpret and to take decisions on the financial
statements.
Keyboard shortcut key
is a set of one or more key that helps to activate a function without the use
of mouse. Short cuts invoke a command in tally software as an alternatives to
mouse clicks or contentious use of Enter Key.
In Tally.ERP 9 there
are shortcuts for almost all functions. This means that you can use tally
software without touching mouse, which will help you in faster data entry, easy
navigation, easy report viewing, easy printing, export import of data etc.
2. How to Categorize the Shortcut Keys in
Tally.ERP 9?
In Tally.ERP 9,
shortcuts are organized in such a way that even a newbie user can easily find
out by a glance on the screen.
The major Categories
being :
|
Short cut Type
|
Explanation
|
|
F1 : - Shut
Company -
|
·
Short cuts
with single underline
·
With single
line means ALT is the additional key used with the key displayed.
·
For example
ALT + F1 is the shortcut for shutting the Company.
|
|
·
Short cut
with double underline
·
With double
line means CTRL is the additional key used with the key displayed in the
screen.
·
For
example CTRL + F8 is the shortcut key for selecting Credit Note
Voucher.
|
|
|
F2 : - Date -
|
·
The shortcut
with no underline.
·
With no line
means only the displayed key is the shortcut key of that function.
·
For example
F2 is the key for date.
|
3. Combination Shortcut Keys in Tally.ERP 9
These are the most
useful shortcut keys in tally for menu navigation. In menu you might have
noticed some of the letters are in bold face with red color. If you press that
red letter, tally will take you to that menu.
For example to generate a GST Report, the combination Shortcut key is as follows:
D
> O > G FROM THE GATEWAY OF TALLY, AND YOU WILL REACH GST REPORT MENU.
4. Can We Use Shortcut Keys to Select Voucher
Types?
Voucher Short cut keys shortcuts related to accessing voucher
type for entering transactions. This include payment voucher, receipt
voucher, purchase, sales voucher. There are buttons available for
each and every accounting, inventory voucher types. But tally gives you the
most user friendly way to access a voucher.
|
Shortcut Key
|
What is the function
|
Where to find
|
|
F1 : -
|
To select the company or to open
the company.
|
On Gateway of Tally
|
|
CTRL + F1 : -
|
To select payroll voucher from
Inventory Voucher/Accounting Screen
|
On Gateway of Tally > Inventory
Voucher/Accounting Voucher > Payroll Voucher
|
|
CTRL + F2 : -
|
To select Sales Order Voucher from
Accounting Voucher/ Inventory Voucher Screen
|
On Gateway of Tally >
Accounting Voucher/ Inventory Voucher > Sales Voucher
|
|
CTRL + F4 : -
|
To select Purchase Order Voucher
from Accounting Voucher Screen
|
On Gateway of Tally >
Accounting Voucher / Inventory Voucher > Purchase Order Voucher
|
|
CTRL + F10 : -
|
To select memorandum voucher
|
On Gateway of Tally >
Accounting Voucher / Inventory Voucher > Memorandum Voucher
|
|
CTRL + F9 : -
|
To select Debit Note Voucher
|
On Gateway of Tally >
Accounting Voucher > Debit Note
|
|
CTRL + F8 : -
|
To select Credit Note Voucher
|
On Gateway of Tally >
Accounting Voucher > Credit Note
|
|
F8 : -
|
To Select Sales Voucher
|
On Gateway of Tally >
Accounting Voucher > Sales Voucher
|
|
F9 : -
|
To select Purchase Voucher
|
On Gateway of Tally >
Accounting Voucher > Purchase Voucher
|
|
F7 : -
|
To select Journal Voucher
|
On Gateway of Tally >
Accounting Voucher > Journal Voucher
|
|
F6 : -
|
To select Receipts Voucher
|
On Gateway of Tally >
Accounting Voucher > Receipts Voucher
|
|
F5 : -
|
To select Payments Voucher
|
On Gateway of Tally >
Accounting Voucher > Payments Voucher
|
|
F4 : -
|
To Select Contra Voucher
|
On Gateway of Tally >
Accounting Voucher > Contra Voucher
|
|
ALT + J : -
|
To select Job work out order
voucher
|
On Gateway of Tally >
Accounting Voucher / Inventory Voucher > Job Work Out Order
|
|
ALT + W : -
|
To select Job work in order
Voucher
|
On Gateway of Tally >
Accounting Voucher > Job work in order Voucher.
|
5. What are the Shortcut Keys We can Use While
Passing a Voucher Entry in Tally.ERP 9?
|
Shortcut Key
|
Shortcut key function
|
Where to use
|
|
ESC : -
|
To remove what has been typed into
the data field while preparing a voucher.
|
At all data entry or typing field
|
|
ALT + D : -
|
To delete a voucher/ To delete a
master
|
All the reports screen which can
be viewed in columnar format
|
|
ALT + C : -
|
To create a master
|
At Voucher entry screen
|
|
ALT + X : -
|
To cancel a voucher
|
From day book or list of vouchers
|
|
CTRL + A : -
|
To accept a form.
|
Wherever you use this key
combination, that screen or report gets accepted as it is. This is a quick
save option.
|
|
CTRL + V : -
|
To toggle between invoice and
voucher mode
|
At creation of Sales/ Purchase
Voucher screen
|
|
ALT + I : -
|
Insert a Voucher
|
When you want to toggle between
Item and Accounting Invoice
|
|
ALT + 2 : -
|
To duplicate a voucher
|
At sales ledger/ day book/ Ledgers
> Place the cursor on the entry and press this short cut key to duplicate
a Voucher.
|
|
CTRL + N : -
|
To switch to calculator
|
During all data entry
|
6. Shortcuts to Use While Generating Reports
in Tally.ERP 9
These report specific
Shortcut keys enhance the way you view and print the report of Tally.ERP 9.
|
Shortcut key
|
Key function
|
Where to use
|
|
ALT + N : -
|
To view the reports in automatic
columns
|
Multiple column’s at all reports,
Trail balance, Cash / bank books, group summary and journal register.
|
|
ALT + R : -
|
To remove / hide the line in a
report
|
At all reports screen
|
|
ALT + P : -
|
To print the report
|
At all reports screen
|
|
ALT + E : -
|
To export the report in ASCII,
Excel, HTML, PDF, XML format
|
At all reports screen
|
|
ALT + F1 : -
|
To view detailed report
|
At all reports screen
|
7. Shortcut Keys Related to GST in Tally.ERP 9
Tally ERP 9 is fully compatible with latest GST Compliance. Here there
are few shortcuts for managing GST with tally.
|
Shortcut key
|
Usage
|
Where to use
|
|
Alt + J : -
|
To get statutory adjustment
voucher
|
In journal voucher, In all GSTR
Reports
|
|
Alt + S : -
|
To get statutory payment voucher
|
In payment voucher
|
|
CTRL + O : -
|
To open GST portal
|
In all GSTR Report
|
|
CTRL + E : -
|
To export return
|
In all GSTR Report
|
|
CTRL + A : -
|
To view accepted as it is
|
In all GSTR Report
|
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